SVYB Coach Clearance Requirements


If you are a new coach without clearances or a returning coach who needs to update their clearances, please complete the requirements below and upload your documents to the Playmetrics Player Portal.


When an organization or agency name is requested, enter Schuylkill Valley Youth Baseball.


1. Pennsylvania State Police Criminal History Clearance

  • Required for all coaches and valid for five years.
  • Volunteer clearance requests are available at no charge.
  • Visit the Pennsylvania State Police PATCH website and select New Volunteer Record Check.
  • Enter Schuylkill Valley Youth Baseball as the organization and complete the requested personal information.
  • Once your results are available, open the official certification by clicking your control number. Download and save the official certificate.
  • Upload the certificate to the Playmetrics Player Portal.


2. Pennsylvania Child Abuse History Clearance

  • Required for all coaches and valid for five years.
  • Volunteer applications are free once every 57 months.
  • Visit the Pennsylvania Child Welfare Portal.
  • Select Create Individual Account if this is your first application, or Individual Login if you already have an account.
  • Follow the instructions to sign in with your Keystone ID and complete your application.
  • Gather your previous addresses and other required history before beginning.
  • When prompted, select:
  • Application Purpose: Volunteer Having Contact with Children
  • Volunteer Category: Other
  • Agency Name: Schuylkill Valley Youth Baseball
  • Once your application is processed, return to the portal to download and save your official clearance certificate. Allow up to 14 days for processing.
  • Upload the official certificate to the Playmetrics Player Portal.


Need assistance? Contact the CWIS Support Center at 1-877-343-0494.


Tips for returning coaches:

  • If you remember your Keystone ID but forgot your password, use the Forgot Password option.
  • If you cannot remember your Keystone ID, follow the portal’s account recovery instructions.
  • If your account offers a Resubmit option, review all information carefully and update anything that has changed before submitting.
  • If you need another copy of an existing certificate, sign in to your account to check for previously completed clearances.


3. FBI Criminal History Clearance or Volunteer Affidavit

Coaches must submit either an FBI Criminal History Clearance or a qualifying volunteer affidavit.


Volunteer Affidavit

If you have lived in Pennsylvania continuously for the past 10 years, you may qualify for the fingerprinting exemption by signing a volunteer affidavit affirming that you are not disqualified from volunteering under Pennsylvania law.

  • Complete and sign the Volunteer Affidavit provided by the league.
  • Upload the completed affidavit to the Playmetrics Player Portal.


If you have lived in Pennsylvania for fewer than 10 years but obtained a qualifying DHS FBI clearance since establishing Pennsylvania residency, contact SVYB about submitting that clearance with the required affidavit.


FBI Fingerprinting

If you do not qualify for the exemption:

  1. Visit IdentoGO to register and schedule your fingerprinting appointment.
  2. Attend your appointment with the required identification.
  3. Save your receipt containing your UEID number for your records.
  4. Once your official FBI clearance results arrive, download or scan them and upload them to the Playmetrics Player Portal.

A fingerprinting receipt is not the completed FBI clearance. Be sure to submit your official results.